Vaulted Ops AI catches every call you can't answer — with AI-powered voice and text — then automatically follows up on every estimate until you close the deal. Built for HVAC, plumbing, electrical, and every trade in between.
When you're on a job, you can't always answer. That customer isn't waiting around — they're already calling your competitor. Vaulted Ops AI makes sure no call ever goes to waste again, whether you're under a crawlspace, up on a roof, or mid-installation.
Pick one or use all three. Each channel is designed to feel natural to the customer while collecting everything you need to close the job.
A customer dials your number during a job or after hours. Instead of hitting voicemail, they're instantly greeted by your AI assistant — professional, calm, and ready.
The voice AI naturally gathers what matters: name, address, problem description, best callback time, and urgency level. No scripts. No awkward menus. Just conversation.
You get an instant notification with the full lead summary — name, address, issue, and urgency. Call them back in minutes while competitors are still letting it ring.
When a call goes unanswered, the customer automatically receives a friendly SMS within seconds: "Hey, sorry we missed you! We'd love to help — what's going on with your system?"
AI continues the conversation over text, asking follow-up questions naturally. Customers love it — it's faster than a form, more human than a bot, and it works on any phone.
Once enough info is gathered, you get a complete lead card via email, text, or your CRM. Name, address, problem, photos if they send them — everything to dispatch a tech.
You provide a quote for a new AC unit, furnace replacement, or service contract. Instead of waiting and hoping, Vaulted Ops AI automatically kicks off a follow-up sequence.
Day 1, Day 3, Day 7 — personalized messages go out automatically via text and email. Friendly, not pushy. Always on-brand. Always timely. You set the cadence.
When a lead responds, you're immediately notified. Customers who felt forgotten now feel valued — and jobs you thought were dead come back to life.
Your AI receptionist greets callers with your company name, stays calm under pressure, and never has a bad day. Customize the voice, tone, and questions to match how you run your shop.
Most people prefer texting over talking. Our SMS system reaches out the moment a call goes unanswered and keeps the conversation going — all without you lifting a finger.
You spend time doing the quote — let AI do the follow-up work. Automated sequences keep your estimate top of mind and bring customers back when they're ready to move forward.
Fill out the form below and we'll reach out within one business day to walk you through how Vaulted Ops AI works for your specific trade.
We'll be in touch at sales@vaultedopsai.com within one business day.
Ready to stop losing leads? Get in touch and we'll have you set up in under 24 hours.
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